CITY OF MASON COUNCIL
CHAMBERS
201
W. ASH ST., MASON, MICHIGAN
MASON
CITY COUNCIL MINUTES
NOVEMBER
5, 2001
The meeting was called to order at 7:31 p.m.
by Mayor Whipple.
Present: Council
Members: Howe, Soule, Naeyaert, Preadmore, Helbig, Clark, Whipple
Also present: Martin
Colburn, City Administrator
Norman Austin, Finance Director/Treasurer
Kenneth Baker, DPW Supervisor
Deborah Stein, Deputy Clerk
Councilmember Naeyaert led in the Pledge of
Allegiance and offered the invocation.
APPROVAL OF MINUTES - REGULAR COUNCIL
MEETING: October 15, 2001
The Minutes of October 15, 2001 were approved
as written.
APPROVAL OF BILLS
It was moved by Preadmore and supported by Howe, to
approve the payment of the bills in the amount of $127,055.89 as
submitted.
VOTE: Yes (7) Howe, Soule, Naeyaert, Preadmore, Helbig, Clark, Whipple
No (0) MOTION
CARRIED
PEOPLE FROM THE FLOOR
There were no comments at this time.
REGULAR BUSINESS
Resolution No. 2001-61 - Establishing City
Administrator’s Salary
Resolution No. 2001-61 was introduced by Naeyaert and seconded by
Soule.
CITY OF MASON
CITY COUNCIL RESOLUTION 2001- 61
City Administrator/Clerk Salary
November 5, 2001
BE IT HEREBY RESOLVED by the City Council of the City of Mason that it does
hereby establish the City Administrator/City Clerk Martin Colburn’s base salary
rate at $69,120 effective July 1, 2001.
YES: (7) Howe,
Soule, Naeyaert, Preadmore, Helbig, Clark, Whipple
NO: (0)
Resolution No. 2001-62 - Rayner Ponds
Sanctuary - Final Plat
Administrator Colburn commented that a check
in the amount of $45,288.75 has been received for public improvements from
Homestead Corporation.
Resolution No. 2001-62 was introduced by Naeyaert and seconded by
Soule.
CITY OF MASON
CITY COUNCIL RESOLUTION NO. 2001-62
SANCTUARY AT RAYNER PONDS FINAL PLAT
November 5, 2001
WHEREAS, the
final plat of the Sanctuary at Rayner Ponds has been submitted by Homestead
Acceptance Corporation for review and approval in accordance with the
Subdivision Control Ordinance No.73 of the City of Mason; and
WHEREAS, the
Sanctuary consists of eighteen (18) lots; and
WHEREAS, the
Homestead Corporation is requesting that the Council find said final plat in
substantial conformity with the preliminary plat previously approved; and
WHEREAS, the
City of Mason Planning Commission did review and approve said plat via
Resolution No. 2001-09 at its meeting
held on Tuesday, October 16, 2001.
THEREFORE, BE IT RESOLVED that the City Council of the City of Mason does hereby
approve the final plat of the Sanctuary at Rayner Ponds with incorporation of
the Irrevocable Letter of Credit to accomplish the remaining items stipulated
in Wolverine Engineers’ letter dated 10/12/01.
Yes: (7) Howe,
Soule, Naeyaert, Preadmore, Helbig, Clark, Whipple
No: (0)
Resolution No. 2001-63 - Mayoral Appointments
Discussion was held to remove the Planning
Commission appointment from the resolution.
The appointee is currently on the Zoning Board of Appeals. By State Statute, no member of the Planning
Commission is allowed to hold another municipal office, except that, one member
may be a member of the Zoning Board of Appeals. Currently, there is a member of the Planning Commission that is a
member of the Zoning Board of Appeals.
Discussion followed on the rationale of choosing applicants to serve on
more than one board or commission.
Mayor Whipple commented he would need to speak with the remaining
applicant prior to making an appointment to the Planning Commission.
Resolution No. 2001-63 was introduced by Naeyaert and seconded by
Soule.
CITY OF MASON
CITY
COUNCIL RESOLUTION NO. 2001-63
MAYORAL
APPOINTMENTS
November 5, 2001
BE IT HEREBY RESOLVED, that the Mayor, subject to the approval of City
Council, of the City of Mason does hereby make the following appointments
commencing November 5, 2001, ending December 31of the year noted.
Building Code Board of Appeals Christopher N. Schmidt (2003)
Leslie
W. Bruno, Jr. (2004)
Downtown Development Authority Christopher N. Schmidt (2002)
YES: (7) Howe, Soule, Naeyaert, Preadmore, Helbig,
Clark, Whipple
NO: (0)
Resolution No. 2001-64 - Acceptance of Gifted
Property
Administrator Colburn commented that Elsie
Cappo passed away since offering to donate the vacant parcel of property. The City Attorney has contacted the
heirs. They have requested that a
plaque memorializing Sid Morrison be established on the property.
Resolution No. 2001-64 was introduced by Naeyaert and seconded by Soule.
CITY OF MASON
CITY
COUNCIL RESOLUTION NO. 2001-64
RESOLUTION
TO ACCEPT GIFTED PROPERTY
November
5, 2001
WHEREAS, Elsie
Cappo desired to donate a .75-acre vacant parcel of property to the City of
Mason; and
WHEREAS,
one-half interest in this property was owned by Ms. Cappo’s deceased sister,
Lyla Cavanaugh; and
WHEREAS, Ms.
Cavanaugh’s heirs joined in this gift for their one-half interest, in that the
gift be acknowledged to be from Lyla A. Cavanaugh and Elsie Cappo, in memory of
their deceased father, Sid Morrison, Mayor of the City of Mason from 1947
through 1949; and
WHEREAS, this
land is located along South Jefferson Street just north of Lansing Street, the
legal description is as follows:
Beg 1332.28 ft N of
SE cor Sec 8, N 89-14-35 W 126.15 ft to C/L Sycamore creek, N 16-01-40 W alng
C/L creek 57.11 ft, N 02-15-38 E alng C/L creek 124.62 ft N 13-34-49 E alng C/L
64.58 ft, S 89-41-18 E 120.97 ft to E LN Sec, S 00-12-13 E 243.20 ft to POB Sec
8 T2N R1W City of Mason, Ingham County.
WHEREAS, the
City Administrator is authorized to accept the transfer of the property
including an appraisal to meet the IRS code for charitable donation; and
WHEREAS, the
City Administrator is authorized to execute and deliver IRS Form 8283 Noncash
Charitable contributions, and acknowledging receipt; and
WHEREAS, the
City Administrator is authorized to accept and record the deed of gift; and
WHEREAS, the
City of Mason accepts this piece of property from Ms. Elsie Cappo, Ms. Lyla
Cavanaugh, and heirs with much appreciation.
BE IT RESOLVED,
that the City Council of the City of Mason, Michigan does hereby accept
ownership of this property from Ms. Elsie Cappo, Lyla A. Cavanaugh, and heirs
in memory of their father. A plaque will be erected on the property
memorializing this gift, not to exceed five-hundred dollars ($500).
BE IT FURTHER RESOLVED, that the City
Council of the City of Mason, Michigan does hereby authorize the quit claim
deeds from each of the five heirs and their respective spouses conveying title
of said property to the City of Mason as a gift to be accepted and
recorded with the Ingham County Register of Deeds by the City Clerk.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Mason, Michigan
does hereby authorize the City Clerk to sign and deliver to each of the
heirs IRS Form 8283, together with a
copy of the appraisal to support this gift for income tax deduction purposes
for tax year 2001.
YES: (7) Howe, Soule, Naeyaert, Preadmore, Helbig,
Clark, Whipple
NO: (0)
Historical Society/Chamber of Commerce - Street
Closure
Mayor Whipple commented that the Historical
Society and Chamber of Commerce are requesting a street closure to support the
Christmas Tree Lighting and associated events.
Rex Hauser of the Historical Society was present.
It was moved by Preadmore and seconded by Soule to approve
the request from the Mason Area Historical Society to close Maple Street
between Jefferson and Barnes Streets on November 23, 2001 from 5:00 p.m. to
9:00 p.m. and the west lane of Barnes Street between Ash and Maple Street from
7:00 p.m. to 9:00 p.m for support of the Christmas Tree Lighting and associated
events.
VOTE: Yes (7) Howe, Soule, Naeyaert,
Preadmore, Helbig, Clark, Whipple
No (0) MOTION
CARRIED
DDA Budget Amendments
The Downtown Development Authority is
requesting an amendment to the budget. This is an action being taken by the DDA
to have their budget line items reflect what is actually taking place and does
not effect the bottom line.
It was moved by Helbig and seconded by Preadmore to
approve the amended budget submitted by the Downtown Development Authority.
VOTE: Yes (7) Howe, Soule, Naeyaert,
Preadmore, Helbig, Clark, Whipple
No (0) MOTION
CARRIED
Bid - Uniforms for Public Works
Ken Baker, Public Works Supervisor, commented
that the contract for uniform cleaning expired October 22, 2001. He is
requesting to provide enough uniforms and T-shirts for employees that they may
be in uniform at all times.
It was moved by Naeyaert seconded by Preadmore to accept
Maurer’s $10,348.00 bid for a two-year contract for uniform cleaning and Cintas
$7.09 bid, per T-shirt, totaling $1,020.96 for two years.
VOTE: Yes (7) Howe, Soule, Naeyaert,
Preadmore, Helbig, Clark, Whipple
No (0) MOTION
CARRIED
Bid - Water Main Extension to Well #7
Twenty bids were received for the extension
of the water main to Well #7.
It was moved by Soule seconded by Naeyaert to award the
bid to Elm Investments for $80,327 to
install the Kipp Road water main from Barnes Street to the new Well #7 at
Ingham County Fairgrounds.
VOTE: Yes (7) Howe, Soule, Naeyaert,
Preadmore, Helbig, Clark, Whipple
No (0) MOTION CARRIED
Cricket Telecommunication Lease
Discussion was held on the proposed lease
with Cricket Telecommunications for the installation of a telecommunications
antenna on top of the City water tower.
The lease will provide$15,000 in rent a year to the City for a ten-year
period, with two five-year renewals. It
was discussed that a site review needs to be conducted. Patrick Welsh, Site Acquisition Specialist,
commented on the lease and the physical construction of the stealth application
as well as the equipment box and cement slab.
It was moved by Howe and seconded by Preadmore to approve
the Cricket Telecommunications Lease allowing the use of the Mason Water Tower
for an antenna per the lease agreement and addendum included in the packet, as amended
by the City Council.
VOTE: Yes (7) Howe, Soule, Naeyaert,
Preadmore, Helbig, Clark, Whipple
No (0) MOTION
CARRIED
UNFINISHED BUSINESS
·
None
NEW BUSINESS
·
None
COUNCIL CORRESPONDENCE
·
DDA Bylaws
LIAISON REPORT
Councilmember Soule commented that the
committees working on the Master Plan Update are progressing. The Planning Commission will meet Tuesday,
November 14.
Robert Clark, Cable Commission Chairman,
commented that Rick Clark, Vice President of Governmental Relations, gave a
presentation at the October 17th meeting. Tapes of the City of Mason and Michigan cities will be used for
fill-in on Channel 10. There will be
adjustments to the digital PIX services, effective November 28. There is a vacancy for the 2002 - 2005
term. The next regular meeting will be
held January 16, 2002.
ADMINISTRATOR’S REPORT
Administrator Colburn commented that the rail
road safety crossing device at Ash Street, near Austin Park is
progressing. He commented on the street
improvement progress. He and the City
Engineer will meet with the residents of Devon Hills on Wednesday at 5:30
p.m. Resumes are being reviewed for the
Fire Chief position. It was discussed
that the City is servicing Dansville for leaf pickup. He stated that Norm Austin will be retiring December 15, 2001,
after 39 years of service.
Discussion was held on the state revenue
sharing cut backs.
PEOPLE FROM THE FLOOR
There were no comments at this time.
ADJOURNMENT
The meeting adjourned at 9:03 p.m.
_________________________ ________________________
Martin A. Colburn, City Clerk Russell W.
Whipple, Mayor