CITY OF MASON COUNCIL CHAMBERS

                                              201 W. ASH ST., MASON, MICHIGAN

                                                MASON CITY COUNCIL MINUTES

                                                           SEPTEMBER 17, 2001

 

 

 

The meeting was called to order at 7:31 p.m. by Mayor Whipple.

 

Present:            Council Members:  Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

Also present:    Martin Colburn, City Administrator

Norman Austin, Financial Director

Kenneth Baker, Department of Public Works Supervisor

William Potter, City Engineer

Deborah Stein, Deputy Clerk

 

Councilmember Helbig led in the Pledge of Allegiance and offered the invocation. 

 

APPROVAL OF MINUTES - REGULAR COUNCIL MEETING: September 4, 2001

Discussion was held on the Minutes of September 4, 2001.

 

It was moved by Soule and seconded by Howe to amend the Minutes of September 4, 2001  on page 4, under Discussion - Evaluation Time Frame for City Administrator Performance Evaluation, strike paragraph 4 and 5: It was moved by Howe and seconded by Soule to amend his motion to include a target date of the second meeting in February, 2002, for the completion of the documentation.  It was discussed to further clarify the amendment to the motion.  Council Member Soule withdrew his second to the amended motion.  Council Member Howe withdrew his amended motion.

 

VOTE: Yes (6)  Helbig, Clark, Preadmore, Howe, Soule, Whipple

  No  (0)                                                                                              MOTION CARRIED

 

APPROVAL OF BILLS       

It was moved by Howe and supported by Preadmore to approve the payment of the bills in the amount of $416,795.61 as submitted. 

 

VOTE: Yes (6)  Helbig, Clark, Preadmore, Howe, Soule, Whipple

  No  (0)                                                                                              MOTION CARRIED

 

PEOPLE FROM THE FLOOR

·        None

 

REGULAR BUSINESS

Swear in Councilmember Robin C. Naeyaert

City Administrator/City Clerk Colburn administered the Oath of Office to newly elected Councilmember, Robin C. Naeyaert.

 

Resolution No. 2001-54 - Acceptance of Grant from the Michigan Department of Natural Resources

Resolution No. 2001-54 was introduced by Helbig and supported by Clark.

 

                                                                                         CITY OF MASON

CITY COUNCIL RESOLUTION 2001- 54

Acceptance of Grant from the Michigan Department of Natural Resources

 

September 17, 2001

 

WHEREAS, the Mason City Council does hereby accept the terms of the Agreement as received from the Michigan Department of Natural Resources, and that the Mason City Council does hereby specifically agree, but not by way of limitation; and       

 

WHEREAS, the City of Mason will appropriate the sum of One Hundred Eighty Five Thousand Dollars $185,000 to match the grant authorized by the DEPARTMENT and to appropriate such additional funds as shall be necessary to complete the project; and

 

WHEREAS, the City of Mason will maintain satisfactory financial accounts, documents, and records to make them available to the DEPARTMENT for auditing at reasonable times; and

WHEREAS, the City of Mason will construct the project and provide such funds, services, and materials as may be necessary to satisfy the terms of said Agreement; and

 

WHEREAS, the City of Mason will regulate the use of the facility constructed and reserved under this Agreement to assure the use thereof by the public on equal and reasonable terms; and

 

WHEREAS, the City of Mason will comply with any and all terms of said Agreement including all terms not specifically set forth in the foregoing portions of this Resolution; and

 

WHEREAS, the City Administrator is hereby authorized to execute said Agreement on behalf of the City Council.

 

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mason does hereby approve the matching funds of $185,000 as matching funds for the Clean Michigan Initiative funds, administered through the Michigan Department of Natural Resources.

 

YES: (7)   Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

 NO: (0)

  

Bid - Aerial Lift

It was discussed that an aerial lift was budgeted this year.  The total cost of the truck, aerial lift, and equipment is well within the budgeted amount of the Motor Vehicle Pool-Equipment-Capital outlay account.

 

It was moved by Preadmore seconded by Howe to accept the bid of Truck and Trailer  for $21,985 to purchase an aerial lift for the recently purchased truck chassis.

 

VOTE: Yes (7)  Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

  No  (0)                                                                                               MOTION CARRIED

 

Bid - Trailer Mounted Arc Welder/Generator

It was moved by Howe and seconded by Helbig to approve the purchase of an arc welder/generator from Purity Cylinder Gases Inc. for $2,592.48 (plus freight) and an utility trailer from Kerr Hardware for $699.

 

VOTE: Yes (7)  Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

  No  (0)                                                                                               MOTION CARRIED

 

Kipp Road Wellhouse

It was discussed that the Kipp Road Wellhouse bids from July were not awarded due to the high bids received.   City Engineer Bill Potter commented that each item of the well house was uniformly higher than expected.  He feels that the presented cost by Hart Well Drilling is the best prices the City will be able to get.

 

It was moved by Preadmore and seconded by Howe to reject the bids for the construction of a well house received by Council on August 6th and to process a change order to the well contract with Hart Well Drilling Company in the amount of $173,078 to construct a wellhouse for the Kipp Road Well.

 

VOTE: Yes (7)  Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

  No  (0)                                                                                                                             MOTION CARRIED           

Discussion - 4-Way Stop at Maple and Washington Streets

It was discussed to put the traffic control order together in form as recommended by the Traffic Commission for Council to review and consider at the next regular meeting.

 

416 Park Street   

Discussion was held on options for the City owned building located at 416 Park Street.

 

It was moved by Helbig and seconded by Howe to authorize the City Administrator to advertise the sale of the City owned house at 416 Park Street with the successful bidder required to move the house within 60 days of the acceptance of their bid.  Further, the Administrator is authorized to advertise at the same time for the demolition and removal of this same house.  Selling and moving the house shall prevail if bids are received for both requests.

 

VOTE: Yes (7)  Helbig, Clark, Preadmore, Howe, Soule, Naeyaert, Whipple

  No  (0)                                                                                               MOTION CARRIED

 

UNFINISHED BUSINESS

Councilmember Preadmore asked about the construction time frame for the new skatepark.  Mr. Potter stated that the bid process would be through the winter.  Construction will start in the spring and take approximately four months.

 

NEW BUSINESS

Councilmember Naeyaert thanked her fellow councilmembers for the opportunity to serve the citizens of Mason.  Councilmembers welcomed her to City Council.  Councilmember Clark asked if the handicap parking stripes downtown will be painted blue.  Administrator Colburn stated that they will be painted blue in the near future.

 

COUNCIL CORRESPONDENCE

·          None

 

LIAISON REPORT

Councilmember Soule commented that the Planning Commission meeting scheduled for Tuesday, September 11, 2001 was canceled and will be rescheduled due to the tragic events at the World Trade Center in New York and the Pentagon in Washington.  He stated that the Master Plan Update on Saturday with the community was well attended and productive.  There are six groups, each working on a specific category.    Meeting dates and locations will be set at the next Planning Commission meeting.  Mayor Whipple asked if there was a volunteer for Cable Commission Liaison.  Councilmember Helbig volunteered to represent the Council on the Cable Commission.  A resolution appointing her will be on the next City Council regular meeting agenda. 

 

ADMINISTRATOR’S REPORT

Administrator Colburn commented that a Clerk’s meeting was recently held with Ingham County Clerk Mike Bryanton, and elected officials on uniform voting in Michigan.  It is not expected that there will be  any changes within the voting system at this time. He spoke with Mrs. Pelton and she is very appreciative of the thought to name the Fire Station in honor of Jim Pelton.  The Fire Department is creating a committee to put together options to be presented to the family and will then be presented to the Council.  The Master Plan Update was addressed previously in the meeting.

 

PEOPLE FROM THE FLOOR

·          None

 

ADJOURNMENT

The meeting adjourned at 8:13 p.m.

 

 

 

 

 

_________________________                                        ________________________

Martin A. Colburn, City Clerk                                      Russell W. Whipple, Mayor