CITY OF MASON COUNCIL
CHAMBERS
201
W. ASH ST., MASON, MICHIGAN
MASON
CITY COUNCIL MINUTES
JANUARY 7, 2002
The meeting was called to order at 7:30 p.m.
by Mayor Whipple.
Present: Council Members: Clark, Howe, Soule, Naeyaert,
Preadmore, Helbig, Whipple
Also present: Martin
Colburn, City Administrator
Kathy Revels, Finance Director/Treasurer
Robert McCormick, Police Chief
Dennis McGinty, City Attorney
Deborah Stein, Deputy Clerk
Council Member Soule led in the Pledge of
Allegiance and offered the invocation.
APPROVAL OF MINUTES - SPECIAL COUNCIL
MEETING: December 10, 2001
The Minutes of December 10, 2001 were
approved as submitted.
APPROVAL OF MINUTES - REGULAR COUNCIL
MEETING: December 17, 2001
The Minutes of December 17, 2001 were
approved as submitted.
APPROVAL OF BILLS
It was moved by Howe and supported by Preadmore to
approve the payment of the bills in the amount of $216,204.52 as
submitted.
VOTE: Yes (7) Clark, Howe, Soule, Naeyaert, Preadmore, Helbig, Whipple
No (0)
MOTION CARRIED
UNFINISHED BUSINESS
·
None
ADJOURN SINE DIE
Mayor Whipple declared the 2001 Mason City
Council adjourn sine die at 7:35.
Administrator Colburn opened the floor for
nominations for Mayor.
Council Member Soule nominated Russell
Whipple for Mayor.
There being no other nominations for Mayor,
Administrator Colburn closed the nominations.
VOTE BY ACCLAMATION: Yes (7) Clark, Howe, Soule, Naeyaert,
Preadmore, Helbig, Whipple
No (0)
RUSSELL WHIPPLE ELECTED MAYOR
Administrator Colburn opened the nominations
for Mayor Pro Tem.
Council Member Preadmore nominated Timothy
Soule for Mayor Pro Tem.
There being no other nominations for Mayor
Pro Tem, Administrator Colburn closed the nominations.
VOTE BY ACCLAMATION: Yes (7) Clark, Howe, Soule, Naeyaert,
Preadmore, Helbig, Whipple
No (0)
TIMOTHY SOULE ELECTED MAYOR PRO TEM
PEOPLE FROM THE FLOOR
·
None
REGULAR BUSINESS
Resolution No. 2002-01- City Council and
Planning Commission Meeting Dates
Resolution No. 2002-01 was introduced by Soule and seconded by
Howe.
CITY OF MASON
CITY COUNCIL
RESOLUTION NO. 2002-01
ESTABLISHMENT OF CITY COUNCIL AND PLANNING COMMISSION
MEETING DATES FOR THE YEAR 2002
January 7, 2001
BE IT HEREBY RESOLVED by the City Council of the City of Mason that the following are the
dates of the regular City Council meetings for the calendar year 2002,
and that said meetings are to be held on the first and third Mondays of each
month, with one holiday exception scheduled as a *Tuesday meeting:
January 7 and 21 July 1
and 15
February 4 and 18 August 5
and 19
March 4 and 18 September
*3 and 16
April 1 and 15 October 7
and 21
May 6 and 20 November 4 and 18
June 3 and 17 December 2 and 16 and;
BE IT FURTHER RESOLVED, that the following are the dates of the regular Planning
Commission meetings for the calendar year 2002, and that said meetings are
to be held on the second Tuesday after the first Monday of the respective
months:
January 15 May 14 September 10
February 12 June 11 October 15
March 12 July 9 November 12
April 9 August 13
December 10 and;
BE IT FURTHER RESOLVED, that these meetings will be held in the City Council
Chamber, City Hall, 201 W. Ash Street, Mason, Michigan, with the City Council’s
meetings to commence at 7:30 p.m. and the Planning Commission’s meetings to
commence at 6:30 p.m.; and
BE IT FURTHER RESOLVED, that the City Clerk shall cause these dates to be
published in a local newspaper.
Yes:(7) Clark,
Howe, Soule, Naeyaert, Preadmore, Helbig, Whipple
No: (0)
Resolution No. 2002-02 - Facsimile Signatures
Resolution No. 2002-02 was introduced by Soule and seconded by Howe.
CITY OF MASON
CITY COUNCIL RESOLUTION NO. 2002-02
RESOLUTION TO DESIGNATE DEPOSITORIES
January 7, 2002
RESOLVED, that
Mason State Bank and Dart National Bank, as designated depositories of the City
of Mason, be, and it is hereby requested, authorized, and directed to honor
checks, drafts, or other orders for the payment of money drawn in the City's
name, including those payable to the individual order of any persons whose
names appear thereon as signers thereof, when bearing or purporting to bear the
facsimile signatures of the two following names: Martin A. Colburn, City Administrator; Kathy L.
Revels, Finance Director/Treasurer, and the above banks shall be entitled to
honor and charge the City of Mason for such checks, drafts, or other orders,
regardless of by whom or by what means the actual or purported facsimile
signatures thereon may have been affixed thereto, if such signature resembles
the facsimile specimens duly certified to or filed with the above banks by the
Clerk of the City of Mason.
YES: (7) Clark, Howe, Soule, Naeyaert, Preadmore,
Helbig, Whipple
NO: (0)
Annual Tree Removal/Trimming Contract
Discussion was held on extending the current
contract with Ayles Tree Service for tree trimming and removal.
It was moved by Preadmore and
seconded by Naeyaert to extend the current tree contract with Ayles Tree
Service for the year 2002.
VOTE: Yes (7) Clark, Howe, Soule, Naeyaert, Preadmore, Helbig, Whipple
No (0)
MOTION CARRIED
Memorial Sign for Chief Jim Pelton
Discussion was held on the creation and
funding for a two-sided memorial sign for Chief Jim Pelton to replace the
existing sign at Fire Station No. 1. A
committee has been formed to plan and direct the project. The existing sign will be relocated to Fire
Station No. 2. Several years ago Mr.
Frushour made and donated the existing sign to the department after his family
was rescued by life saving acts from a vehicle accident. Mr. Frushour is working with the committee
to create a similar sign to identify Fire Station No. 1 as a memorial to Chief
Jim Pelton. Mrs. Pelton has seen the
prototype and approved the sign.
It was moved by Clark and seconded by Howe to approve the
purchase of a sign for Fire Station No. 1 from Mr. Frushour memorializing Chief
Jim Pelton, not to exceed $ 4,000.
VOTE: Yes (7) Clark, Howe, Soule, Naeyaert, Preadmore, Helbig, Whipple
No (0)
MOTION CARRIED
Town and Country Sports Center Inc., Lease
Agreement
Police Chief McCormick presented a lease
agreement considering a motorcycle for the Police Department. Officers will be required to take 40 hours
of training. Discussion ensued on
entering into a one year lease with a cost of $300. Chief McCormick expressed concerns on utilizing a motorcycle for
patrol as well as the positive aspects.
Corrections were made to the proposed contract.
It was moved by Preadmore and seconded by Soule to approve
entering into a one-year lease agreement with Town and Country Sports Center,
Inc., for providing one Harley Davidson Motorcycle to be used for law
enforcement services.
VOTE: Yes (7) Clark, Howe, Soule, Naeyaert, Preadmore, Helbig, Whipple
No (0)
MOTION CARRIED
UNFINISHED BUSINESS
Mayor Whipple commented that an updated proof
copy of the codified ordinances will be complete within the next week. It will include the Zoning Ordinance as well
as the City Charter.
NEW BUSINESS
·
None
COUNCIL CORRESPONDENCE
·
Laura Ceterski
·
Dart Bank
·
MML Survey
·
Legislative
Bulletin
·
Mid-South
Substance Abuse Commission
·
DDA Amended
Bylaws
LIAISON REPORT
Planning Commission
Council Member Soule commented that the
Hidden Lakes development is scheduled for preliminary site plan review on the
January 15, 2002, agenda at 6:30 p.m.
The Planning Commission is hosting a public meeting for the Master Plan
Committees to report on their findings January 26 at 10:00 a.m.
Cable Commission
Councilmember Helbig commented that the Cable
Commission will be meeting January 16, 2002 at
7:30 p.m.
ADMINISTRATOR’S REPORT
Administrator Colburn commented that the
Skate Park has gone out to bid. The bid
for City Hall roof repairs has been awarded to Wilson Restoration. Neighboring Townships have been invited to
the January 26 Master Plan Committee
Meeting. Fire Chief Scutt is attending
the Vevay Township Board Meeting to introduce himself as well as setting up the
annual meeting to review the fire contracts.
State Street easements are currently being sought. He commented on the street reconstruction
and replacement of the bridge on State Street. Sidewalk reviews for Devon Hills will be available prior to the
January 21, 2002 meeting. DDA Director Birdsall will be addressing the
Council at the next regular meeting to present the grant program for facade
improvements. Employees of the DPW,
Mike Samson, Fred Robinson, and Ken Baker, are obtaining training
certifications. The December 31, 2001
dangerous building inspection at 210 S.
Jefferson found the building to be secure.
PEOPLE FROM THE FLOOR
·
None
EXECUTIVE SESSION
It was moved by Clark and seconded by Preadmore to adjourn
into executive session for the purpose of discussing property acquisition per
roll call vote.
ROLL CALL VOTE: Yes (7) Clark, Howe, Soule, Naeyaert,
Preadmore, Helbig, Whipple
No
(0)
MOTION CARRIED
The meeting adjourned into Executive Session
at 8:24 p.m.
_________________________ ________________________
Martin A. Colburn, City Clerk Russell W. Whipple, Mayor