CITY OF MASON COUNCIL CHAMBERS

201 W. ASH ST., MASON, MICHIGAN

MASON CITY COUNCIL MINUTES

September 16, 2002

The meeting was called to order at 7:30 p.m. by Mayor Whipple.

Present: Council Members: Helbig, Clark, Howe, Soule, Preadmore, Whipple

Absent: Council Members: Naeyaert

Also present: Martin Colburn, City Administrator

Kathy Revels, Finance Director/Treasurer

Deborah Stein, Deputy Clerk

Mayor Whipple led in the Pledge of Allegiance and offered the invocation.

APPROVAL OF MINUTES - REGULAR COUNCIL MEETING: September 3, 2002

The Minutes of September 3, 2002 were approved as corrected.

APPROVAL OF BILLS

Motion by Howe, supported by Helbig,

To approve the payment of the bills in the amount of $233,884.98 as submitted.

VOTE: Yes (6) Helbig, Clark, Howe, Soule, Preadmore, Whipple

No (0)

MOTION CARRIED

PEOPLE FROM THE FLOOR

· None

REGULAR BUSINESS

Resolution No. 2002-42 - Remove Sidewalk/Assessment

Discussion was held on the language for Resolution No. 2002-42.

Resolution No. 2002-42 was introduced by Soule and supported by Clark.

To approve Resolution No. 2002-42

VOTE: YES ( 6 ) Helbig, Clark, Howe, Soule, Preadmore, Whipple

NO ( 0 )

MOTION CARRIED

It was discussed that the assessment rolls in the packet were out of sequence.

Motion by Preadmore, supported by Helbig,

To reconsider Resolution No. 2002-42.

VOTE: Yes (6) Helbig, Clark, Howe, Soule, Preadmore, Whipple

No (0)

MOTION CARRIED

Motion by Preadmore, supported by Helbig,

To amend the first WHEREAS of Resolution No. 2002-42 to strike the 02 in 2002-02 and insert 01.

VOTE: Yes (6) Helbig, Clark, Howe, Soule, Preadmore, Whipple

No (0)

MOTION CARRIED

Amended Resolution No. 2002-42 was introduced by Soule and seconded by Clark.

CITY OF MASON

CITY COUNCIL RESOLUTION 2002-42

REMOVE SIDEWALK ASSESSMENT FROM SIDEWALK

SPECIAL ASSESSMENT ROLL, PROJECT 2002-01

September 16, 2002

WHEREAS, the City Council of the City of Mason did confirm the Street and Sidewalk Special Assessment roll, Project 2002-01 (the assessment roll), on February 18, 2002; and

WHEREAS, Mr. and Mrs. Jon & Alix Jenkins, owners of 213 S. Jefferson St., were assessed $93.36 for sidewalk installation on the assessment roll; and

WHEREAS, the property number 33-19-10-09-104-001 for 213 S. Jefferson St., will not be included in the sidewalk installation for the assessment roll; and

WHEREAS, the Director of Public Works has verified that there will be no sidewalk removal or replacement at this time for property number 33-19-10-09-104-001 for 213 S. Jefferson St.;

WHEREAS, the total of the assessment roll was $49,668, 85;

NOW, THEREFORE BE IT RESOLVED that the City Council does hereby amend the assessment roll to remove the sidewalk assessment for the property number 33-19-10-09-104-001 for 213 S. Jefferson St., and reduce the total of the assessment roll from $49,668.85 to 49,572.49; and

FURTHER, the Finance Director/Treasurer is hereby directed to make the proper adjustments and/or any refunds due to Mr. and Mrs. Jon & Alix Jenkins.

YES ( 6 ) Helbig, Clark, Howe, Soule, Preadmore, Whipple

NO ( 0 )

CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, September 16, 2002, the original of which is part of the Council’s minutes.

_______________________

Martin A. Colburn, Clerk

City of Mason

Ingham County, Michigan

Resolution No. 2002-43 - Correction to 2002 Sidewalk Assessment Roll

Discussion was held on the language of Resolution No. 2002-43.

Resolution No. 2002-43 was introduced by Soule land supported by Clark.

CITY OF MASON

CITY COUNCIL RESOLUTION 2002-43

CORRECTION TO SIDEWALK SPECIAL ASSESSMENT ROLL, PROJECT 2002-02

September 16, 2002

WHEREAS, the City Council of the City of Mason did confirm the Sidewalk Special Assessment Roll, Project 2002-02 (the assessment roll), on February 18, 2002; and

WHEREAS, Mr. Duane P. Pierce (Trust), owner of 100 State St., property number 33-19-10-08-226-009, was assessed for 193 feet of new sidewalk at a cost of $1,250.54 for sidewalk installation on the assessment roll; and

WHEREAS, 100 State St. is a corner lot of which the long side is 100 feet and the short side is 83 feet; and

WHEREAS, City policy for corner lots states that if both frontages are assessed within a 10 year period, the city pays proportionate share on the longest side, and 100% of the short side; and

WHEREAS, according to City policy the actual amount of sidewalk that should be assessed is 110 feet at a cost to Mr. Duane P. Pierce (Trust) of $711.12; and

WHEREAS, the total of the assessment roll was$14,721.44; and

NOW, THEREFORE BE IT RESOLVED that the City Council does hereby amend the assessment roll to reduce Mr. Duane Pierce (Trust) special assessment from $1,250.54 to $711.12, and the total of the assessment roll is reduced from $14,721.44 to $14,182.02; and

FURTHER, the Finance Director/Treasurer is hereby directed to make the proper adjustments and/or any refunds due to Mr. Duane Pierce (Trust).

YES ( 6 ) Helbig, Clark, Howe, Soule, Preadmore, Whipple

NO ( 0 )

CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, September 16, 2002, the original of which is part of the Council’s minutes.

_______________________

Martin A. Colburn, Clerk

City of Mason

Ingham County, Michigan

Resolution No. 2002-44 - FY 2003/2004 Street Capital Maintenance Program

Discussion was held to correct typographical errors on Resolution No. 2002-44.

Resolution No. 2002-44 was introduced by Soule and seconded by Clark.

CITY OF MASON

CITY COUNCIL RESOLUTION NO. 2002-44

FY 2003/2004 STREET CAPITAL MAINTENANCE PROGRAM

September 16, 2002

WHEREAS, in 1995 the City Charter was amended, dedicating resources specifically for street capital maintenance and improvements; and

WHEREAS, the city staff analyzed city streets, using established criteria and presented City Council with a street maintenance program; and

WHEREAS, in preparation of the FY2003/2004 budget the established priorities are as follows:

Streets: Alleys:

E. Sycamore - Jefferson to Steele South of Sycamore Street between S. Barnes and S. Rogers

N. Barnes - E. Maple to Sycamore South of Oak Street between S. Jefferson and S. Barnes

Bush - Columbia to North

Holt - E. South to Bond

North - East to Mason

North- Bush to Cedar

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Mason does hereby set the priority list as established for capital street maintenance as established for FY 2003/2004 and staff is directed to proceed forward with preparation of such projects.

Yes: (5) Helbig, Howe, Soule, Preadmore, Whipple

No: (1) Clark

CLERK’S CERTIFICATION: I hereby certify that the foregoing is a true and accurate copy of a resolution adopted by the City Council at its regular meeting held Monday, September 16, 2002, the original of which is part of the Council’s minutes.

__________________________

Martin A. Colburn, Clerk

City of Mason

Ingham County, Michigan

Request - Liquor License for Imperial Garden

It was discussed that there are now two requests for the one liquor license that is allotted to the city as a result of the corrected census. The process is ongoing.

Request - Mozart Homes - Discussion on City Owned Right-of-Way

Discussion was held on the request by the Mozart Homes developers to use right-of-way owned by the city. The developers are in the process of purchasing 12 plus acres, located north of Randolph, east of Matthews, and west of Rayner. It was discussed that an appraisal of the property would need to be done. The developers’ benefit would be extending their development by two to three lots. It was stated that the value of the right-of-way could be in exchange for one improved lot or the lot could be accepted as a small park.

Motion by Soule, supported by Clark,

To direct staff to obtain an appraisal of the city owned property located east of the Mozart Homes proposed property at the north end of Rayner Street.

VOTE: Yes (6) Helbig, Clark, Howe, Soule, Preadmore, Whipple

No (0)

MOTION CARRIED

Request to Rename West Service Drive

Discussion was held on the request of Julie K. O’Brien to support renaming West Service Drive in Vevay Township to Pelton Road in honor of past Fire Chief Jim Pelton. It was the consensus of the Council to forward a letter of endorsement from the Honorable Mayor and Council.

UNFINISHED BUSINESS

Discussion was held on the cracked asphalt patch work on Maple Street around McRoberts Street. Patch work was required after Consumers Power completed work on the newer street. Staff will contact Consumers to have the repairs done.

NEW BUSINESS

· None

COUNCIL CORRESPONDENCE

· Letter from Richard Baker, Chairman of the Board for the Capitol Regional Airport Authority.

LIAISON REPORT

Planning Commission

· Mayor Pro Tem Soule commented that the Planning Commission passed the site plan for redevelopment of the Felpausch property. The joint session between the Planning Commission and City Council was cancelled due an event in Commissioner Klepinger’s life. The master plan documents will be sent to a consultant.

Cable Commission

· No report at this time.

Downtown Development Authority

· Mayor Whipple commented that the DDA has approved a buy/sell agreement with Genex Corporation and Mike’s Firehouse Grill for the transfer of the old fire station property.

ADMINISTRATOR’S REPORT

Administrator Colburn commented that the Council has the authority to deal with the one available liquor license. The DDA is asking the Council to proceed since they are signing an agreement for the old fire station property. He commented on the abandonment of Well Number One. SSAB local manager Sten Sjoberg highly commended the response of the Mason Fire Department to the recent fire at SSAB. Mr. Sjoberg was extremely pleased with the command presence of Fire Chief Scutt. Representatives of the Fire Department will attend the annual service that is held to memorialize the previous year’s fallen firefighters. Barb Pelton and her family will attend as well. It will be held in Washington D.C. this year due to the large amount of loses that occurred during 2001. It was stated that late Fire Chief Jim Pelton’s name will be added to the memorial wall at Roscommon this weekend. Plans are being made for the Skate Park Ribbon Cutting Ceremony. Discussion ensued on current street work.

PEOPLE FROM THE FLOOR

· None

EXECUTIVE SESSION

Motion by Clark, supported by Preadmore,

To adjourn into executive session to review privileged attorney/client communications on pending litigation.

VOTE: Yes (6) Helbig, Clark, Howe, Soule, Preadmore, Whipple

No (0)

MOTION CARRIED

The meeting adjourned into executive session at 8:20 p.m.

ADJOURNMENT

Being there was no further business the meeting adjourned at 9:05 p.m.

_________________________ ________________________

Martin A. Colburn, City Clerk Russell W. Whipple, Mayor