CITY OF MASON COUNCIL CHAMBERS
201 W. ASH ST., MASON, MICHIGAN
MASON CITY COUNCIL MINUTES
January 20, 2003
The meeting was called to order at 7:38 p.m. by Mayor
Whipple.
Present: Council
Members: Bruno, Clark, Helbig, Johnson, Naeyaert, Preadmore, Whipple
Also present: Martin
Colburn, City Administrator
Kathy Revels, Finance Director/Treasurer
Dennis McGinty, City Attorney
Deborah Stein, Deputy Clerk
Council Member Naeyaert led in the Pledge of Allegiance and
offered the invocation.
APPROVAL OF MINUTES - REGULAR COUNCIL MEETING: January 6,
2003
It was discussed to amend the Minutes of January 6, 2003.
Motion by Bruno, supported by Clark,
To approve the January 6, 2003 Minutes, amended as follows:
Page six, add Whipple to the yes vote on Resolution No. 2003-03; page seven,
change Helbig=s yes vote to no vote in Resolution No. 2003-05; add Johnson
to yes vote in motion to reconsider Resolution No. 2003-05; change Helbig=s no vote to yes vote and add Johnson as yes vote in motion
to amend Resolution No. 2003-05; page eight, change Helbig=s yes vote to no vote in Resolution No. 2003-05.
VOTE: Yes (7) Bruno, Clark, Helbig, Johnson, Naeyaert,
Preadmore, Whipple
No (0)
MOTION CARRIED
APPROVAL OF BILLS
Motion by Bruno,
supported by Clark,
To approve the payment of the bills in the amount of
$70,954.42 as submitted.
VOTE: Yes (7) Bruno, Clark, Helbig,
Johnson, Naeyaert, Preadmore, Whipple
No (0)
MOTION CARRIED
PEOPLE FROM THE FLOOR
C None
REGULAR BUSINESS
Resolution No. 2003-06 - Mayoral Appointment
Mayor Whipple read Resolution No. 2003-06 into the record.
Resolution No. 2003-06 was
introduced by Bruno and supported by Clark.
CITY
OF MASON
CITY
COUNCIL RESOLUTION NO. 2003-06
RESOLUTION
Of CITY MAYORAL APPOINTMENT
January
20, 2003
BE IT HEREBY RESOLVED by the City Council of the City
of Mason that it does hereby make the following appointment beginning January
20, 2003 through December 2004:
Planning Commission Ernie
Lutz 2004
(Filling an unexpired term)
YES (7) Bruno, Clark, Helbig, Johnson, Naeyaert,
Preadmore, Whipple
NO (0)
CLERK=S
CERTIFICATION: I hereby certify that
the foregoing is a true and accurate copy of a resolution adopted by the City
Council at its regular meeting held Monday, January 20, 2003, the original of
which is part of the Council=s minutes.
________________________
Martin A. Colburn, Clerk
City of Mason
Ingham County, Michigan
Discussion was held to revise the agenda.
Motion by Preadmore,
supported by Naeyaert,
To revise the agenda by adding Resolution No. 2003-07 after
Item 7A, under regular business.
VOTE: Yes (7) Bruno, Clark, Helbig, Johnson, Naeyaert,
Preadmore, Whipple
No (0)
MOTION CARRIED
Resolution No. 2003-07 - City Council Appointment
Mayor Whipple read Resolution No. 2003-07 into the record.
Resolution No. 2003-07 was
introduced by Preadmore and supported by Naeyaert.
CITY
OF MASON
CITY
COUNCIL RESOLUTION NO. 2003-07
RESOLUTION
Of CITY COUNCIL APPOINTMENTS
January
20, 2003
BE IT HEREBY RESOLVED by the City Council of the City
of Mason that it does hereby make the following appointments and that each term
begins January 20, 2003 and runs through December of the year indicated by each
appointee=s name:
Zoning Board of Appeals Adam LaDrig 2005
George Pierce (Alternate) 2005
Scott Shattuck (Alternate) 2003
YES (7) Bruno,
Clark, Helbig, Johnson, Naeyaert, Preadmore, Whipple
NO (0)
CLERK=S
CERTIFICATION: I hereby certify that
the foregoing is a true and accurate copy of a resolution adopted by the City
Council at its regular meeting held Monday, January 20, 2003, the original of
which is part of the Council=s minutes.
________________________
Martin A. Colburn, Clerk
City of Mason
Ingham County, Michigan
Bid - Sale of 426 Park Street Structure
Staff is requesting to go out to bid to sell the house at
426 Park Street for the purpose of having it moved at the new owner=s expense.
Motion by Bruno, supported by Preadmore,
To offer the house located at 426 Park Street for sale, to
be moved at the new owner=s expense, and to solicit bids for a period of 60 days.
VOTE: Yes (7) Bruno, Clark, Helbig,
Johnson, Naeyaert, Preadmore, Whipple
No (0)
MOTION CARRIED
Request - First United Methodist Church - Vacation of Alley
A letter of request has been received from the First United
Methodist Church submitted by Norm Austin, Chair of the Building Committee, to
vacate the alley north of the church building between Barnes and Rogers
Streets.
Motion by Preadmore, supported by Naeyaert,
To direct staff to proceed forward with beginning the
process for considering vacation of the alley directly north of the First
United Methodist Church, per the request of Norm Austin, Chair of the Building
Committee.
VOTE: Yes (7) Bruno, Clark, Helbig,
Johnson, Naeyaert, Preadmore, Whipple
No (0)
MOTION CARRIED
NEW BUSINESS
Council Member Bruno commented that it would be financially
advantageous for the DDA and the city to include the proposed cobblestone,
colored sidewalks, and brick paving crossings for the Cobblestone Village
project in the Antiques District with the State Street project. The DDA has indicated that they would
consider paying a portion of the cost.
Administrator Colburn indicated that the DDA is participating in this
project and the City Engineer is including those items in the specifications of
the bid. Mayor Whipple commented that
the DDA is putting a proposal forward to the City Administrator on expanding
the DDA boundaries.
COUNCIL CORRESPONDENCE
$ Michigan Municipal League
$ Report - Traffic Commission Meeting
Council Member Clark stated disappointment with the Traffic
Commission=s decision to not consider making alleys one way. He indicated that this issue would most
likely be addressed by residents again at the final public hearing because the
issue was traffic control, not speed.
Administrator Colburn commented that the hours for parking at the Ash
Street Municipal Parking Lot will be limited during business hours.
$ Dart Bank - Thank You Note
LIAISON REPORT
Planning Commission
Council Member Johnson commented that the Planning
Commission scheduled two special meetings for next Tuesday and Wednesday to
continue work on the draft master plan with the consultant Mark Eidelson of
LandPlan.
Downtown Development Authority
Mayor Whipple commented that his report was addressed
earlier in the meeting under New Business.
Cable Commission
Mayor Pro Tem Helbig commented that a quorum was not present
for the January 15, 2003 Cable Commission meeting. However, there was discussion on researching
the costs of providing closed captioning for meetings broadcast on Channel
21. The next meeting is scheduled for
April 16, 2003 at 7:00 p.m.
ADMINISTRATOR=S REPORT
Administrator Colburn indicated that reservations for the
Chamber of Commerce Dinner could be placed with the Administration Office. The Planning Commission supported the
preliminary plans for Bailey Park, but they denied the original final plan due
to substantial changes. Property owners
on the east and west sides of the 66' wide strip of land (the Rayner Street
extension) would like to see it vacated.
Discussion was held to consider including it with the process of the
alley vacation request for the First United Methodist Church. Administrator Colburn recommended waiting
until after the Bailey Park developers go before the Planning Commission. A public meeting has been set to discuss
possible facility options on the library.
It will be held at the Nazarene Church, February 6, 2003 at 7:00 p.m. to
include a walk through of the building.
The city council recommendation to increase the millage and extend the
length from three years to 10-15 years to the Capitol Area District Library was
not accepted. Although they increased
the millage, they are not expanding their life span any further than they have
before. Administrator Colburn stated
that it is difficult to do long term planning, or to do a significant expense
on behalf of the community when there is not a commitment that CADL will be
there after three years. The additional
millage recommended will be designated for hours, services, and quality of
life, but not toward capital expenditures.
It will be a challenge to raise more than two million dollars for the
library. The Ingham County Board of
Commissioners will consider housing rehabilitation grants for Mason at the
January 21, 2003 meeting.
Mayor Whipple commented that at the next regular meeting he
would like the Administrator=s Evaluation included on the agenda along with a copy of
Resolution No. 2001-49 and Resolution No. 2002-18. Discussion was held on addressing potential
charter amendments. It was determined to
schedule a work shop on Monday, February 3, 2003, at 6:30 p.m.
PEOPLE FROM THE FLOOR
C None
Motion by Clark, supported by Helbig,
To adjourn into executive session to discuss an
attorney/client privilege communication.
ROLL CALL VOTE: Yes (7)
Bruno, Clark, Helbig, Johnson, Naeyaert, Preadmore, Whipple
No
(0)
MOTION CARRIED
The meeting adjourned into executive session at 8:18 p.m.
and reconvened at 8:54 p.m.
ADJOURNMENT
Being there was no further business the meeting adjourned at
8:55 p.m.
_________________________ ________________________
Martin A. Colburn, City Clerk Russell W. Whipple, Mayor