CITY OF
The meeting was called to
order at
Present: Councilmembers: Preadmore, Bruno, Clark,
Johnson, Naeyaert, Whipple
Absent:
Councilmember: Helbig
Also present: Martin
Colburn, City Administrator
Kathy Revels, City Finance Director/Treasurer
Joe Dean, DPW Director
Larry Briggs, Water and Sewer Rate Study
Committee Chairperson
Deborah Stein, Deputy City Clerk
Dennis McGinty, City Attorney
Mayor Whipple led the Pledge
of Allegiance and offered the invocation.
APPROVAL OF MINUTES -
REGULAR COUNCIL MEETING:
The Minutes of
APPROVAL OF BILLS
Motion by Bruno, seconded by Preadmore,
To approve the payment of bills in the amount of
$86,372.21 as submitted.
Vote: Yes (6) Preadmore, Bruno, Clark, Johnson, Naeyaert,
Whipple
No (0)
MOTION CARRIED
PEOPLE FROM THE FLOOR
None.
REGULAR BUSINESS
Presentation - Eric Schertzing, President Elect/Mason Rotary
Eric
Schertzing, President Elect/Mason Rotary presented Council with a $250 check to
purchase a park bench for the Hayhoe Riverwalk.
Resolution No. 2003-40 Resolution to Return Miscellaneous Bills to the
July 2003 Tax Roll
Resolution
No. 2003-40 was introduced by
Naeyaert and seconded by Johnson.
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-40
RETURN MISCELLANEOUS BILLS TO THE
JULY 2003 TAX ROLL
BE IT HEREBY RESOLVED by the City Council of the City of
Mason that the City Treasurer is hereby authorized to return the attached
"Exhibit A" entitled Miscellaneous Bills, to the July 2003 Tax Roll.
Yes:
(6) Preadmore, Bruno, Clark, Johnson, Naeyaert, Whipple
No:
(0)
CLERK'S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at its
regular meeting held
__________________________ Martin Colburn, City Clerk
City of
Resolution No. 2003-41
Resolution to Amend the 2002-2003 Fiscal Year Budget
Resolution
No. 2003-41 was introduced by
Naeyaert and seconded by Johnson.
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-41
AMEND THE 2002-2003 FISCAL YEAR
BUDGET
BE IT HEREBY RESOLVED by the City Council of the City of
Yes:
(6) Preadmore, Bruno, Clark, Johnson, Naeyaert, Whipple
No:
(0)
CLERK'S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at its
regular meeting held
Martin Colburn, City Clerk
City of
Resolution No. 2003-42
Resolution to Designate Authorizing Signatories
Resolution
No. 2003-42 was introduced by
Naeyaert and seconded by Johnson.
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-42
DESIGNATE AUTHORIZING SIGNATORIES
RESOLVED, that Mason State Bank and Dart
National Bank, as designated depositories of the City of Mason, be, and it is
hereby requested, authorized, and directed to honor checks, drafts, or other
orders for the payment of money drawn in the City's name, including those
payable to the individual order of any persons whose names appear thereon as
signers thereof, when bearing or purporting to bear the facsimile signatures of
the two following names: Martin A.
Colburn, City Administrator; Kathy L. Revels, Finance
Director/Treasurer, and the above banks shall be entitled to honor and charge
the City of Mason for such checks, drafts, or other orders, regardless of by
whom or by what means the actual or purported facsimile signatures thereon may
have been affixed thereto, if such signature resembles the facsimile specimens
duly certified to or filed with the above banks by the Clerk of the City of
Mason.
Yes:
(6) Preadmore, Bruno, Clark, Johnson, Naeyaert, Whipple
No:
(0)
CLERK'S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at its
regular meeting held
Martin Colburn, City Clerk
City of
Resolution No. 2003-43
Resolution to Return Delinquent Water and Sewer Bills to the July 2003 Tax Roll
Resolution
No. 2003-43 was introduced by
Naeyaert and seconded by Johnson.
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-43
RETURN DELINQUENT WATER AND SEWER
BILLS TO THE JULY 2003 TAX ROLL
BE IT HEREBY RESOLVED by the City Council of the City of
Mason that the City Treasurer is hereby authorized to return the attached
"Exhibit A" entitled Delinquent Water and Sewer Bills, to the July 2003 Tax Roll, pursuant to Mason
City Code Section 82-251 (c).
Yes:
(6) Preadmore, Bruno, Clark, Johnson, Naeyaert, Whipple
No:
(0)
CLERK'S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at its
regular meeting held
Martin Colburn, City Clerk
City of
Resolution No. 2003-44
Resolution to Levy a 1% Tax Administration Fee
Resolution
No. 2003-44 was introduced by
Naeyaert and seconded by Johnson.
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-44
RESOLUTION TO LEVY A 1% TAX
ADMINISTRATION FEE
BE IT HEREBY RESOLVED by the City Council of the City of
Mason that the City Treasurer is to levy a 1% tax administration fee on all
county, school, intermediate school, state education and Lansing Community
College taxes levied on the July and December 2003 tax rolls of the City of
Mason;
FURTHER RESOLVED, that the City Treasurer is hereby
authorized to collect 4% penalty on any taxes that remain unpaid from the July
tax roll after September 2, 2003, and 3% penalty from the December tax roll
after February 16, 2004.
Yes:
(6) Preadmore, Bruno, Clark, Johnson, Naeyaert, Whipple
No:
(0)
CLERK'S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at its
regular meeting held
Martin Colburn, City Clerk
City of
Resolution No. 2003-45
Mayor Appointment
Resolution No. 2003-45 was introduced by Johnson and seconded by Naeyaert.
CITY OF
CITY
COUNCIL RESOLUTION NO. 2003-45
RESOLUTION OF MAYORAL APPOINTMENT
BE IT HEREBY RESOLVED, that the Mayor, with the
confirmation by the City Council, does hereby make the following appointment,
and that the term begins
Planning
Commission Jennifer
Armstrong 2005
(Filling an unexpired term)
Yes: (6) Preadmore, Bruno, Clark,
Johnson, Naeyaert, Whipple
No: (0)
CLERK=S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at is
regular meeting held
______________________
Martin A. Colburn, City Clerk
City of
Resolution No. 2003-46 A Resolution Recognizing the Need to Increase the
Water and Sewer Rates Supporting the Operation, Maintenance, Replacement, Debt
and Capital Improvement Costs
Resolution No. 2003-46 was introduced by Johnson and seconded by Naeyaert.
Discussion
was held to further increase the proposed water and sewer rates recommended by
the Water and Sewer Rate Study Committee.
It was indicated that the increase is substantial and it would be more reasonable
to gradually phase the increase each year.
Motion
by Bruno, seconded by Johnson,
To amend Resolution No. 2003-46 by striking A$.45" in the Capital Improvement Charge and
inserting A$.90".
Vote: Yes (5) Preadmore, Bruno, Johnson, Naeyaert, Whipple
No (1)
MOTION CARRIED
Further
discussion regarding the proposed rates for tap-in fees included opposition to
increasing tap-in fees in addition to increasing the capital improvement charge,
as well as accepting the advise of the Water and Sewer Rate Study
Committee. Discussion to support the fee
increase was based on the study comparison for neighboring communities and the list
of unknown items in the ten-year plan.
Motion
by Preadmore, seconded by Naeyaert,
To amend Resolution No. 2003-46 by inserting the last
paragraph as follows: ANOW BE IT FINALLY RESOLVED, to increase the water
tap-in fees from $1,200 to $1,500 for a 3/4-inch line, and from $1,800 to
$2,200 per R.E.U. for sewer tap-in fee.
Vote: Yes (2) Preadmore, Whipple
No (4) Bruno, Johnson, Clark,
Naeyaert
MOTION FAILED
Motion by Preadmore, seconded by Naeyaert,
To amend the proposed amendment to Resolution No.
2003-46 by inserting in the “Now Be It Finally Resolved” paragraph at the end
of the sentence, @effective date of
Vote: Yes (4) Preadmore, Clark, Naeyaert, Whipple
No (2) Bruno, Johnson
MOTION CARRIED
(Per Council, correction of minutes at
To amend Resolution No. 2003-46 by inserting the last
paragraph as follows: ANOW BE IT FINALLY RESOLVED, to increase the water
tap-in fees from $1,200 to $1,500 for a 3/4-inch line, and from $1,800 to
$2,200 per R.E.U. for sewer tap-in fee.
Vote: Yes (2) Preadmore, Whipple
No (4) Bruno, Johnson, Clark,
Naeyaert
MOTION FAILED
CITY OF
CITY COUNCIL RESOLUTION NO. 2003-46
A RESOLUTION RECOGNIZING THE NEED TO
INCREASE THE
WATER AND SEWER RATES SUPPORTING THE
OPERATING,
MAINTENANCE, REPLACEMENT, DEBT AND
CAPITAL
IMPROVEMENT COSTS
WHEREAS, the Water and Sewer Rate Study
Committee has met and reviewed the revenues, operating and maintenance
expenses, capital improvements, reserves, and bond payments; and
WHEREAS, the Water and Sewer Rate Study
Committee is recommending to the City
Council that the water and sewer charges, comprised of a Minimum Charge for the
basic amount of service available, the User Charge, which represents the amount
of service used, the Capital Improvement Charge established for the payment of
indebtedness, to build reserves and to make improvements, and the Meter Charge,
which is for the repair and replacement of defective meters, needs to be
increased to provide sufficient revenue
to support operations and maintenance, capital improvements, reserves and bond
payments;
NOW, THEREFORE, BE IT RESOLVED, the following schedule of water and
sewer charges, effective July 1, 2003, are hereby established:
•Minimum Water Charge be $5.00 for the first 2,000 gallons
sold.
•Water User Charge be $1.60 per 1,000 gallons after the first
2,000 gallons.
•Minimum Sewer Charge be $8.25 for the first 2,000 gallons of
water sold.
•Sewer User Charge be $3.50 per 1,000 gallons of water after
the first 2,000 gallons.
•Capital Improvement Charge be $.90 per 1,000 gallons of
water sold, effective date of
•Meter Charge be $1.95 per quarter.
Yes: (6) Preadmore, Bruno, Clark,
Johnson, Naeyaert, Whipple
No: (0)
CLERK’S CERTIFICATION: I hereby certify that the foregoing
is a true and accurate copy of a resolution adopted by the City Council at is
regular meeting held
Martin
Colburn, Clerk
City of
Request - Extension of Approval of the Preliminary Plat for Riverwalk
Meadows
Dennis
Forsberg, President of Forsberg Development, requested an extension of approval
for the Preliminary Plat of Riverwalk Meadows, Phases 4, 5, and 6.
Motion by Naeyaert, seconded by Johnson,
To grant a two-year extension on the Preliminary Plat
Approval of Riverwalk Meadows, Phases 4, 5, and 6.
Vote:
Yes (6) Preadmore, Bruno, Clark,
Johnson, Naeyaert, Whipple
No (0)
MOTION CARRIED
UNFINISHED BUSINESS
Councilmember
Johnson commented that he would like the Council to direct the City
Administrator to work with the Chief of Police regarding the unapproved
ice-cream vendor soliciting sales on the city streets. Skate park hours and rules have been posted
indicating that the park closes at
NEW BUSINESS
None.
COUNCIL CORRESPONDENCE
Distributed.
LIAISON REPORTS
Planning
Commission
Councilmember
Johnson informed the Council that the Planning Commission granted Final Site
Plan Approval for Angel House.
Downtown
Development Authority
Mayor
Whipple informed the Council that the DDA will be reviewing the loan and grant
programs.
ADMINISTRATOR=S REPORT
Administrator
Colburn informed the Council that the Franklin Farms engineer was asked to address
the issue of the ditch causing erosion to the rear yards of the homes facing
PEOPLE FROM THE FLOOR
None.
Being
that there was no further business the meeting adjourned at
__________________________ ________________________
Martin A. Colburn, City Clerk Russell W. Whipple, Mayor